Human Resource Assistant, Human Resources
Openings: 1
ACCUREX
Apply NowJob Description
Job Role
Company Background
Our client is a multi-faceted engineering and manufacturing enterprise with a proven track record in international engineering project execution, project agency services, international trading, and electrical equipment manufacturing. With operations across East Africa and a locally established transformer manufacturing and repair plant in Nairobi, they are a trusted partner to entities such as the Kenya Power and Lighting Company (KPLC), the Rural Electrification Authority (REA), and the Kenya Bureau of Standards (KEBS). They are passionate about excellence, innovation, and continuous human capital development.
Role Summary
The Human Resource Assistant plays a foundational role in supporting and executing core HR functions to ensure organizational efficiency and workforce effectiveness. Working closely with the Human Resource Manager, the role will facilitate a wide range of activities including recruitment, onboarding, employee engagement, HR administration, performance tracking, compliance monitoring, and statutory obligations.
This position demands strong administrative discipline, discretion, and a deep understanding of HR processes in a technical and highly regulated environment.
Key Responsibilities
1. Recruitment & Talent Acquisition Support
- Support hiring managers in identifying staffing needs and preparing job descriptions.
- Coordinate advertisement of job vacancies through various platforms and networks.
- Manage the recruitment pipeline: receive and screen applications, schedule interviews, and communicate with candidates.
- Maintain a database of potential candidates for future staffing needs.
- Participate in interview panels as needed and prepare interview reports.
- Prepare and issue offer letters, contracts, and onboarding materials.
2. Onboarding & Induction
- Plan and coordinate comprehensive onboarding programs for new employees, including plant and field staff.
- Ensure all pre-employment documentation is completed and filed appropriately.
- Liaise with relevant departments (IT, Security, Facilities) to ensure new hires have tools and access.
- Monitor probation periods and coordinate performance evaluations with supervisors.
3. HR Administration & Records Management
- Create, update, and securely maintain employee files and HR databases (digital and physical).
- Track employee attendance, leave balances, overtime, timesheets, and absenteeism reports.
- Ensure timely filing and updating of employee changes: promotions, transfers, disciplinary records, resignations, and exits.
- Prepare HR letters such as employment confirmations, disciplinary notices, salary increment letters, etc.
- Support HR audits and internal/external inspections (KEBS, KPLC, ISO, etc.).
4. Employee Engagement & Relations
- Support the implementation of employee welfare initiatives, team-building activities, and recognition programs.
- Maintain employee grievance logs and support the HR Manager in facilitating resolutions.
- Help cultivate a positive work culture through internal communication, feedback sessions, and suggestion platforms.
- Monitor employee morale and raise red flags or patterns that may require strategic HR intervention.
5. Compliance & Statutory Obligations
- Ensure full compliance with Kenyan labour laws, company policies, and industry standards.
- Prepare monthly reports for statutory deductions: PAYE, NHIF, NSSF, HELB, and other obligations.
- Maintain records related to occupational health and safety, medical checks, insurance, and workplace incidents.
- Support the implementation of policies and procedures aligned with ISO and KEBS/KPLC regulations.
6. Training & Performance Management
- Maintain training calendars and track employee participation and training feedback.
- Coordinate internal and external training sessions, including logistics and evaluation.
- Assist in the documentation and tracking of performance appraisals and development plans.
- Ensure timely reminders and follow-ups for probation reviews and appraisal deadlines.
7. HR Reporting & Analytics
- Generate monthly HR dashboards and reports (headcount, turnover, absenteeism, leave usage, etc.).
- Provide HR data insights to support decision-making by leadership and line managers.
- Participate in manpower planning and provide historical data to support forecasting.
Qualification
Key Qualifications & Experience
- Bachelor’s degree in Human Resource Management, Business Administration, or related field.
- A minimum of 2–3 years’ experience in a structured HR role, preferably within manufacturing, engineering, or a technical service environment.
- Registered member of the Institute of Human Resource Management (IHRM) – valid practicing certificate is an added advantage.
- Knowledge of Kenyan labour laws, statutory reporting, and compliance.
- Proficiency in HRIS systems and Microsoft Office tools (Excel, Word, PowerPoint).
- Familiarity with ISO or quality management systems is a distinct advantage.
Key Competencies
- Detail-Oriented & Organized: Ability to manage large volumes of HR documentation and track multiple HR processes with accuracy.
- Professionalism & Discretion: Handles sensitive information with confidentiality and integrity.
- Strong Communication Skills: Ability to clearly and respectfully engage with all levels of staff and external stakeholders.
- Proactive & Reliable: Anticipates needs, acts on gaps, and follows through on commitments with minimal supervision.
- Problem Solving: Offers solutions to HR and administrative issues using sound judgment and available policies.
- Team Player: Collaborates across departments and builds strong internal working relationships.
Key Competencies
- Detail-Oriented & Organized: Ability to manage large volumes of HR documentation and track multiple HR processes with accuracy.
- Professionalism & Discretion: Handles sensitive information with confidentiality and integrity.
- Strong Communication Skills: Ability to clearly and respectfully engage with all levels of staff and external stakeholders.
- Proactive & Reliable: Anticipates needs, acts on gaps, and follows through on commitments with minimal supervision.
- Problem Solving: Offers solutions to HR and administrative issues using sound judgment and available policies.
- Team Player: Collaborates across departments and builds strong internal working relationships.
Work Environment & Conditions
- Office-based with frequent interaction with factory floor and technical teams.
- May require occasional travel to field sites or project locations within East Africa.
- Fast-paced and deadline-driven environment that requires adaptability and initiative.
Remuneration & Benefits
- Competitive salary commensurate with experience.
- Medical insurance, pension scheme, and statutory benefits.
- Opportunities for learning, growth, and involvement in high-impact engineering projects.
Key Skills
Must have
Talent Acquisition and Recruitment Compensation and Benefits Management HR Compliance and Legal Knowledge Ability to prioritize tasks effectively problem Solving skills Communication skillsGood to have
Talent Acquisition and Recruitment Employee Relations and Conflict Resolution HR Compliance and Legal Knowledge Attention to detailAbout The Company
Accurex is a HR Consulting company with focus on enabling Startups, Private, NGOs, and Tech-driven enterprises to address their HR needs through one-stop beskope recruitment, onboarding, training, contract and performance management, coaching, upto retirement/separation. This is made possible through our robust HRMIS and our team of dedicated experts.
Job Details
Employment Type
Full Time
Experience Level
Mid Level
Last Date
12th Jul 2025
Education
Education Level
Bachelor
Professional Qualification
Not Required