Job Role

Job Title: Human Resources Assistant

Reporting To: Lead Consultant / Managing Director
Location: Nairobi, Kenya (with occasional travel)
Employment Type: Full-time

Job Purpose

The Human Resources Assistant will support day-to-day administrative, recruitment, and HR operations in a fast-paced consulting and training environment. The ideal candidate is proactive, digitally skilled, and able to support both internal functions and client-facing projects with efficiency and professionalism.

Key Responsibilities

1. Administrative & Operational Support

• Maintain HR records including contracts, staff files, CV databases, and attendance logs
• Assist in preparing proposals, reports, training materials, presentations, and policy documents
• Schedule meetings, organize appointments, and support general office and project coordination

2. Recruitment & Onboarding

• Post job advertisements, manage applications, and coordinate interview logistics
• Support candidate screening, reference checks, and preparation of offer letters and contracts
• Facilitate onboarding activities including document collection, induction support, and record setup

3. HR Compliance & Documentation

• Support compliance tracking for statutory obligations such as NSSF, NHIF, PAYE, NITA, and OSHA
• Assist in drafting HR policies, employment agreements, and HR forms under guidance
• Maintain compliance registers and help coordinate client audits or HR reviews

4. HR Systems & Digital Support

• Support data entry, updates, and tracking across digital HR tools and databases
• Generate simple reports and assist in troubleshooting basic system issues
• Participate in system training sessions and help users navigate digital platforms

5. Training & Event Coordination

• Assist in planning and executing corporate trainings, workshops, webinars, and events
• Prepare registration lists, feedback forms, certificates, and post-event reports
• Liaise with vendors, venues, facilitators, and participants to ensure seamless delivery

6. Client Engagement & Communication

• Support professional client communication through email, WhatsApp, and phone calls
• Share event reminders, respond to inquiries, and follow up on document submissions
• Collate and analyze client feedback to support continuous improvement

Qualification

Minimum Qualifications

• Diploma or Bachelor's degree in Human Resource Management, Business Administration, or a related discipline
• At least 1 year of work experience in a busy HR, consulting, or training environment (internship experience may be considered)
• Sound knowledge of Kenyan employment laws and statutory obligations
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general digital tools

Core Competencies

• High attention to detail and strong organizational skills
• Professional written and verbal communication
• Customer-service mindset with a friendly and respectful demeanor
• Ability to multitask and work well under pressure
• Discretion and professionalism when handling sensitive information
• Tech-savvy and willing to adopt new HR and productivity tools

Added Advantage

• Exposure to event planning, client service, or digital system support
• Experience working with online recruitment platforms or virtual learning tools
• Familiarity with tools such as Google Workspace, Canva, or Zoom

Growth Opportunity

The role offers a clear career progression path to positions such as HR Officer, Training Coordinator, or Junior HR Consultant within 1–2 years, depending on performance and initiative.