Job Role

The Accountant is responsible for managing and supporting the company's day-to-day financial operations within the Fast-Moving Consumer Goods (FMCG) industry. The role involves maintaining accurate financial records, managing accounts payable and receivable, monitoring inventory-related transactions, preparing financial reports, and ensuring compliance with statutory and financial regulations.

The ideal candidate should have strong accounting knowledge, excellent analytical skills, and experience handling high-volume transactions within a trading, retail, distribution, or FMCG environment.

2. PURPOSE OF THE ROLE

• Ensure accurate and timely recording of all financial transactions.
• Maintain proper financial records and support effective financial management.
• Monitor inventory-related costs, stock movements, and financial discrepancies.
• Support cash flow management and cost-control initiatives.
• Ensure compliance with statutory obligations and accounting standards.
• Provide accurate financial reports to support management decision-making.

3. DUTIES AND RESPONSIBILITIES

A. Financial Accounting & Record Keeping

• Record daily financial transactions, including sales, purchases, receipts, and payments.
• Maintain accurate general ledger records and supporting financial documentation.
• Prepare and process invoices, payment vouchers, journal entries, and reconciliations.
• Maintain proper records of accounts payable and accounts receivable.
• Ensure all financial transactions are supported by relevant documentation.

B. Accounts Payable & Receivable

• Monitor customer accounts and follow up on outstanding payments.
• Process supplier invoices and coordinate timely payments.
• Reconcile supplier and customer statements.
• Maintain accurate records of outstanding balances and payment schedules.
• Investigate and resolve billing and payment discrepancies.

C. Inventory & Cost Management

• Monitor and reconcile inventory-related financial records.
• Work closely with the warehouse and operations teams to track stock movements.
• Investigate stock variances, damaged goods, returns, and inventory discrepancies.
• Support product costing and monitoring of operational expenses.
• Prepare reports on inventory costs and related financial transactions.

D. Financial Reporting & Budgeting

• Prepare periodic financial reports, including income and expenditure statements.
• Assist in preparing monthly management accounts.
• Monitor expenses against approved budgets and highlight variances.
• Prepare bank reconciliations and cash flow reports.
• Provide financial information to management to support business decisions.

E. Tax Compliance & Audit Support

• Ensure compliance with applicable tax regulations and statutory requirements.
• Assist in the preparation and filing of VAT, withholding tax, and other statutory returns.
• Maintain proper financial records for internal and external audits.
• Support audit processes by providing the required financial documentation.
• Ensure adherence to established financial policies and procedures.

Qualification

4. QUALIFICATIONS

• Bachelor's degree or Diploma in Accounting, Finance, or a related field.
• CPA(K) qualification or progress towards completion will be an added advantage.
• Minimum 2–3 years' experience in an accounting role, preferably within the FMCG, retail, or distribution industry.
• Experience in inventory accounting, reconciliations, accounts payable, and receivable.
• Proficiency in Microsoft Excel and accounting software.
• Good understanding of financial reporting and statutory compliance.

5. COMPETENCIES

• Tax compliance and statutory reporting.
• Microsoft Excel and accounting software proficiency.
• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent organizational and time-management skills.
• Ability to work under pressure and meet deadlines.
• Strong communication and interpersonal skills.
• Accountability and teamwork.