Job Role

The Property Caretaker is responsible for maintaining, monitoring, and managing the physical condition of properties. This role ensures tenant satisfaction, operational efficiency, and compliance with health and safety standards. The Caretaker oversees daily inspections, minor repairs, vendor coordination, and emergency responses, acting as the first line of contact for tenant and operational issues.

Key Responsibilities

1. Property Inspection & Maintenance Coordination
   • Conduct daily inspections of buildings, grounds, and common areas.
   • Schedule and supervise cleaning, landscaping, and minor repairs.
2. Tenant Support & Issue Resolution
   • Respond to tenant complaints or maintenance requests promptly.
   • Coordinate with electricians, plumbers, and other maintenance teams.
3. Safety & Regulatory Compliance
   • Monitor compliance with health, fire, and building safety regulations.
   • Maintain logs of safety inspections, incidents, and emergency drills.
4. Vendor & Contractor Management
   • Coordinate external service providers for cleaning, landscaping, and technical repairs.
   • Evaluate performance to ensure contractual obligations are met.
5. Inventory & Asset Management
   • Track consumables, spare parts, and property equipment.
   • Request replenishment and ensure proper stock levels.
6. Reporting & Documentation
   • Maintain detailed records of maintenance activities, inspections, repairs, and tenant interactions.
   • Prepare daily, weekly, and monthly property status reports for management.

Qualification

• 3–5 years’ experience in property caretaking, facilities management, or similar roles.
• Basic knowledge of electrical, plumbing, HVAC, and security systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to prioritize tasks and respond to emergencies efficiently.

Core Competencies

• Facility inspection & preventive maintenance
• Tenant relations & conflict resolution
• Contractor and vendor coordination
• Safety & compliance management
• Record-keeping & reporting