ACCOUNTANT (PHARMACEUTICAL), PHARMACY
Openings: 1
ACCUREX
Apply NowJob Description
Job Role
1. Role Purpose
The Pharmaceutical Accountant is responsible for ensuring accurate financial reporting, disciplined stock accounting, effective credit and supplier management, and full compliance with pharmaceutical and tax regulations. The role supports the organization’s financial stability through meticulous record-keeping, reconciliations, expenditure control, budgeting support, receivables follow-up, and timely submission of reports.
This position manages daily accounting operations including inventory costing, customer invoicing, supplier reconciliation, cash and sales balancing, tax processing, audit support, documentation control, and risk mitigation. As the organization strengthens its financial systems and operational controls, the Pharmaceutical Accountant plays a key role in ensuring accuracy, accountability, transparency, and sustainable financial performance.
2. Key Responsibilities
A. Financial Accounting & Reporting
- Prepare accurate daily, weekly, and monthly financial statements.
- Post financial transactions including sales, receipts, expenses, journal entries, and adjustments.
- Maintain up-to-date ledgers, journals, and supporting documentation.
- Assist in preparing management reports for strategic decision-making.
- Conduct bank reconciliations and promptly address variances.
- Ensure proper recording of cost of sales, operating expenses, and gross margin reporting.
B. Pharmaceutical Stock & Inventory Accounting
- Monitor stock movements including receipts, issues, transfers, breakages, expiries, and adjustments.
- Maintain accurate batch, expiry, FEFO, and cost records for all pharmaceutical items.
- Support periodic stock counts (monthly, quarterly, annual) and reconcile physical vs system counts.
- Identify slow-moving, dead stock, and pilferage risks and escalate appropriately.
- Maintain accurate inventory valuation and costing.
C. Trade Receivables & Credit Management
- Generate and issue accurate customer invoices in line with company policy.
- Assess customer creditworthiness and enforce credit limits.
- Track outstanding balances and follow up on overdue accounts.
- Maintain updated debtor statements, ageing reports, and collection schedules.
- Work closely with the sales team to reduce credit risks and prevent bad debts.
- Strengthen customer relationships through timely communication and dispute resolution.
D. Supplier Accounts, Payables & Reconciliation
- Process supplier invoices and verify accuracy against LPOs, GRNs, and delivery notes.
- Prepare timely supplier payments and maintain updated supplier ledgers.
- Perform monthly supplier statement reconciliations and address discrepancies.
- Monitor procurement cycles to prevent fraud, duplicate billing, or unauthorized purchases.
- Support vendor negotiations on pricing, payment terms, and credit arrangements.
E. Cash, Sales & Banking Reconciliation
- Reconcile daily pharmacy sales across cash, M-Pesa, bank POS, and credit channels.
- Monitor deposit accuracy and ensure timely banking of all collections.
- Resolve day-to-day cashier variances, shortages, and audit inconsistencies.
- Track credit sales and ensure customer accounts are updated accurately.
F. Tax Compliance & Statutory Payments
- Prepare and file accurate VAT, PAYE, Withholding Tax, Income Tax, and other statutory returns.
- Maintain up-to-date tax records and ensure all tax submissions meet KRA requirements.
- Ensure correct tax treatment of invoices, supplier payments, and payroll implications.
- Liaise with auditors and tax authorities for compliance reviews and clarifications.
G. Budgeting, Cost Control & Financial Analysis
- Support the preparation and monitoring of budgets and financial forecasts.
- Track expenditures and flag variances against budget allocations.
- Conduct cost analysis for products, operational activities, and departmental spending.
- Provide financial insights to management for performance improvement.
H. Compliance, Audit Support & Internal Controls
- Ensure adherence to pharmaceutical regulatory requirements and internal accounting policies.
- Maintain organized, complete, and audit-ready documentation.
- Support internal and external audits with accurate schedules and reconciliations.
- Strengthen internal controls to reduce operational, financial, and inventory risks.
I. Documentation & Administrative Support
- Maintain detailed, traceable, and compliant financial and stock filing systems.
- Update product pricing, SKUs, batch details, and system data as required.
- Prepare documentation for controlled pharmaceutical products and regulatory authorities.
- Provide administrative support to the finance and operations departments as needed.
Qualification
Qualifications & Experience
- Diploma or Bachelor’s Degree in Accounting, Finance, Business, or related field.
- CPA II / CPA III preferred; ACCA certification is an added advantage.
- 3–5 years’ accounting experience, preferably in pharmaceutical, FMCG, or inventory-intensive environments.
- Practical knowledge of inventory systems and pharmaceutical operations is highly desirable.
- Proficiency in accounting software (QuickBooks, Zoho, Xero, Tally, Sage).
- Strong analytical and reconciliation skills.
- High standards of ethics, integrity, and confidentiality.
4. Core Competencies
- Financial reporting & accounting accuracy
- Pharmaceutical inventory management
- Credit control & receivables management
- Supplier reconciliation & payables management
- Cashflow monitoring & banking discipline
- Tax compliance & statutory filing
- Analytical thinking and financial interpretation
- Documentation management & audit readiness
- Communication, professionalism & teamwork
- Integrity, confidentiality & ethical conduct
5. Behavioural Expectations
- Integrity: Upholds ethical accounting practices and ensures confidentiality.
- Accuracy: Demonstrates meticulous attention to financial and inventory detail.
- Professionalism: Communicates respectfully and represents the department well.
- Discipline: Adheres to deadlines, internal controls, and SOPs.
- Accountability: Takes ownership of assigned tasks and proactively resolves issues.
- Critical Thinking: Analyses data, identifies inconsistencies, and recommends improvements.
- Time Management: Efficiently prioritizes tasks and ensures timely reporting.
Key Skills
Must have
Strategic Thinking Communication and Influence Attention to detailGood to have
Market Knowledge Problem-solving Strong organizational abilitiesAbout The Company
Accurex is a HR Consulting company with focus on enabling Startups, Private, NGOs, and Tech-driven enterprises to address their HR needs through one-stop beskope recruitment, onboarding, training, contract and performance management, coaching, upto retirement/separation. This is made possible through our robust HRMIS and our team of dedicated experts.
Job Details
Employment Type
Full Time
Experience Level
Entry Level
Last Date
29th Dec 2025
Education
Education Level
Bachelor
Professional Qualification
Not Required