Job Role

1. Role Purpose

The Pharmaceutical Technologist (Pharm Tech) is responsible for supporting regulatory-compliant

pharmaceutical operations through accurate product handling, controlled storage, documentation discipline, and strict adherence to Good Distribution Practices (GDP).

The role acts as a frontline compliance and quality control function, ensuring that all pharmaceutical products handled by Pharmaceutical remain safe, traceable, authentic, and compliant throughout the distribution cycle from receipt to dispatch.

Although entry-level in experience, the role carries high regulatory accountability, directly impacting patient safety, licensing compliance, audit outcomes, and organizational risk exposure.

2. Key Responsibilities

A. Pharmaceutical Receiving & Stock Verification

• Receive pharmaceutical products from approved suppliers and verify quantities, batch numbers, and expiry dates.
• Confirm product integrity and compliance with accompanying documentation.
• Immediately flag, quarantine, and report any discrepancies, damages, or non-conforming products.
• Ensure accurate recording of received stock in manual and system records.

B. Storage, Handling & Compliance Control

• Store pharmaceutical products strictly in accordance with GDP requirements and internal SOPs.
• Maintain proper segregation of saleable, near-expiry, damaged, returned, and quarantined stock.
• Monitor storage conditions and report deviations that may compromise product quality.
• Maintain a clean, organized, and compliant pharmaceutical storage environment.

C. Order Preparation & Dispatch Assurance

• Support accurate picking, packing, and verification of pharmaceutical orders.
• Ensure correct batch numbers, expiry dates, and quantities are issued for dispatch.
• Apply First-Expiry-First-Out (FEFO) principles consistently.
• Conduct final verification checks to prevent dispatch errors.

D. Documentation, Traceability & Risk Reporting

• Maintain accurate, complete, and traceable records for all pharmaceutical stock movements.
• Ensure documentation supports full traceability for regulatory inspections and audits.
• Report quality concerns, suspected counterfeit products, or handling risks immediately.
• Support recall procedures and corrective actions where required.

E. Inventory Governance & Collaboration

• Participate in cycle counts, stock takes, and variance investigations.
• Flag slow-moving and near-expiry stock proactively to minimize losses.
• Work closely with Warehouse, Sales, and Quality teams to support operational efficiency.
• Support internal audits, PPB inspections, and compliance reviews as required.

Qualification

3. Qualifications & Experience

Education

• Diploma in Pharmaceutical Technology from a recognized and accredited institution.
• Registered or eligible for registration with the Pharmacy and Poisons Board (PPB).

Experience

• Minimum of 6 months’ hands-on experience in a regulated pharmaceutical environment, including: Pharmaceutical wholesale or distribution, Hospital or retail pharmacy and Medical supplies or healthcare logistics.
• Practical exposure to Batch number and expiry date control, Pharmaceutical receiving and storage, Documentation and regulatory discipline and Working under SOP-driven environments.

Skills

• Strong attention to detail and accuracy in pharmaceutical handling.
• Ability to follow SOPs and regulatory requirements strictly.
• Basic inventory management and documentation skills.
• Risk awareness and ability to escalate issues appropriately.
• Good teamwork and communication skills within operational settings.